About Contractor Management

Subcontractors working for Cross Yarra Partnership must first be registered in the online Cross Yarra Partnership Contractor Management System.

The system underscores a commitment to the health, safety and wellbeing of everyone working for Cross Yarra Partnership, a joint venture between John Holland, Bouygues, Lendlease, and Capella Capital.

How does it work?

The online system is where contracting companies will register a user account, and then login and register their employees who will work for Cross Yarra Partnership. To do this, they’ll select the role their employee performs, upload their qualifications, and book their online inductions which are completed before a worker attends site.

This information and data is verified, and workers are given an ID access card to work for Cross Yarra Partnership.

The system allows Cross Yarra Partnership and its contractors to manage a shared duty of care.

PEGASUS

Pegasus connects a competent workforce. They manage the Contractor Management System on behalf of Cross Yarra Partnership.

The complete Pegasus workforce management solution:

  • provides immediate access to data on the workforce
  • manages all training and inductions
  • administers compliance and pre-qualification documents
  • manages the qualifications and competency, including licences and medicals, of all workers on a project
  • awards accreditation upon successful completion of inductions and assessments
  • provides tools for audit, investigation and inspection of businesses and workers
  • offers online and call centre support
  • manages contractor performance over term of their contract

Visit pegasus.net.au

The Registration Process

Follow the steps below to register as a Cross Yarra Partnership subcontractor.

We suggest you read through this process before you get started and allow yourself time to source the information about your employees who will work for Cross Yarra Partnership. A nominated administrator from your business will complete this process for each of your workers.

A user guide can be found on the Help and Resources page.

LET’S GET STARTED

Step 1 > Register your business

Click the REGISTER button at the top of the page to go to the system.

– Start by selecting the country your business operates in, and then search for your ABN

– Enter contact details, including email and business address and phone number

– Select Request Registration to have the business registration verified. You will be emailed login details.

Already have an account? Click Back to login above Business Details Registration.

The next steps are to add your workers to ensure their compliance to work for Cross Yarra Partnership.

Step 2 > Add workers

Using your new details, you can login and add your workers in the system! You’ll start by selecting Manage Roles and then Add New Employee. From here you can enter and save their personal contact details, address, phone and email.

Step 3 > Cross Yarra Partnership approves the worker application

The Cross Yarra Partnership team will approve your workers application. You will receive an email on approval and/or on rejection. You will not be able to progress your registration until your application is approved.

Step 4 > Pay for worker registration and access card

Pay for your worker’s registration and order their access ID cards to work for Cross Yarra Partnership.

Worker registration costs $40 + GST per person for the first year for the management of roles, verification of documents, and supply of card. Annual renewal costs $20 + GST per person, and replacement cards are $20 + GST. A tax invoice will be supplied on payment.

If a worker holds a valid RSW card with the correct role/s, you do not need to purchase a CYP card and there will be no additional cost.

Step 5 > Add roles, upload documents and book training

You will next select your worker’s name to Add New Role and choose the role/s they’ll perform for Cross Yarra Partnership. You may choose two roles for them:

– CYP Staff OR CYP Subcontractor OR CYP Workerforce role

and an operational role if required

Your selections here will determine the competency documents (licences, cards and qualifications) you’ll upload in the system to prove your worker can perform the chosen role/s. For more information about the documents you’ll upload, visit the Help and Resources page.

At this time, you will also book your worker’s online and face-to-face inductions. They will be emailed a link and login details.

Step 6 > Pegasus validates documents and applies roles

Pegasus will validate the documents you’ve uploaded during registration. You’ll be emailed if there are any issues and given a chance to update the information. Upon document approval and induction completion, the roles will be applied to your worker’s profile and their access ID cards printed and sent.

It’s important that you keep worker’s details up to date, and you’ll be emailed if any documents are expiring so you can update them in the system. You can login at any time to update your account or their profiles. During registration may also elect to invite your worker to the Worker Portal, allowing them to maintain their own profile to work for Cross Yarra Partnership.

Help and Resources

System documents

Cross Yarra Partnership portal user manual

Helpful resources

Onsite Contractor Knowledge Base

This Knowledge Base includes steps to check company compliance, search for and edit employees, run reports on competencies or work hours, and create users, among other helpful tips. This process can be completed in Onsite, the Pegasus software that powers the Cross Yarra Partnership Contractor Management System.

Cross Yarra Partnership Business Rules

The Business Rules specify the requirements of the documents you upload in the system. Ensuring your documents meet these requirements will save time and have your workers approved faster.

Adding and Removing a Cardholder (print and scan)

Complete and return this form if you have a new worker who is already registered to a different company in the system, and you need them added to your company. Workers can be removed from your company by an administrator directly in the system. Instructions on how to complete this process are available under the End Employment sub-heading of this page: https://kb.pegasus.net.au/display/OCCS/Person

Frequently asked questions

Please click to expand the FAQ below.

Where do I register in the system?

Select the REGISTER button at the top of the page to find the Cross Yarra Partnership Contractor Management System where you will register your business and workers.

How much does worker registration in the system cost?

Worker registration costs $40 + GST per person for the first year for the management of roles, verification of documents, and supply of card. Annual renewal costs $20 + GST per person, and replacement cards are $20 + GST. A tax invoice will be supplied on payment.

If a worker holds a valid RIW card with the correct role/s, you do not need to purchase a CYP card and there will be no additional cost.

What documents do I need to upload to register my worker?

The documents you upload will depend on the worker’s role, and may include:

  • Passport-sized photograph
  • Generic induction cards
  • High risk licences
  • Trade or tertiary qualifications
  • Certificates or statements of attainment

What benefit does the Contractor Management System have for subcontractors?

Registration ensures contracting workers are qualified to access Cross Yarra Partnership sites. It allows you to keep your worker’s details up to date in one place online, and to ensure their qualifications and licences are always correct and current to work safely on site.

Who do I contact if I have questions about the system?

You can contact Pegasus, who manages the system on behalf of Cross Yarra Partnership. Visit Contact Us for details.